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Video: How To Organize Your Filing System

The Supplies Shops Blog

Video: How To Organize Your Filing System

Video: How To Organize Your Filing System
Posted: 9/16/14 | Category:  Filing Supplies, How-To's | By: 

Ever misplace a file? When you realize each missing file costs $150 in employee time and money to replace, you’ll want to know our top 3 solutions to common filing organizational problems.

Supplies Shops’ goal is to make filing for your business as easy and affordable as possible. This video will show you how to organize your filing supplies for any business. This ensures that your time is focused on productivity, and not perpetual organization.

How to Keep Your Filing Organized

Craig McCaa will cover how to identify missing files, how to create an archive schedule, and how to label and color-code your filing folders. Find out how a training program can help your organization maintain an orderly filing system.

Let’s get started!

Today I’m discussing three common problems and solutions that will help you better maintain your office filing system.

 

Problem #1: Consistency.

When working with your filing system strive to maintain consistency in labeling, color coding and tab style. This will make it easier to spot files that have been misplaced or misfiled.

 

Problem #2: Obsolete files cluttering filing system

Create a records retention schedule to record how long each type of record must be kept and if the record needs to be archive. Regularly move obsolete files to inactive storage or if possible shred for permanent disposal.

 

Problem #3: Too many people handle the files

Create a training program so that all users, not just those in charge of filing, learn the filing system. Assign responsibility by designating a caretaker of the file system. Reduce misplaced files by teaching the staff how to identify when a file is missing or misfiled.

I hope these tips will help you avoid filing issues in your workplace.

Shop for your own color-coded filing folders, labels, indexes, filebacks, and more!


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